Description : Office Assistant (part-time). Company : Finalyse. Location : Warszawa, mazowieckie
Description
Our aim is to support our clients incorporating changes and innovations in valuation, risk and compliance. We share the ambition to contribute to a sustainable and resilient financial system and facing these extraordinary challenges is what drives us every day. Our people are empowered to design and implement efficient and pragmatic solutions. Acting as one team with our partners and clients, we bring a distinctive mix of financial and technological know-how. This unique blend of expertise, team spirit and fairness has contributed to more than 30 years of successful projects and trustful relationships.
At Finalyse, we believe that each member is unique and that diversity enriches us in many ways. We strive for an inclusive working environment that pursues mutual respect for each other’s beliefs and backgrounds.
As an Office Assistant, you will be the primary point of contact for travel related questions and issues from employees and Partners within Finalyse Group, providing day-to-day information and support as well as reporting regularly to the accountable Partner.
Tasks and Responsibilities:
- Making hotel reservations, booking flight, train and coach tickets, managing short term apartment rentals,
- Organizing small events, conferences, local events, incentives,
- Documenting costs and reservations,
- Follow up of invoices, monthly credit card spending in cooperation with the Accounting Department,
- Preparing annual report for the Management,
- Keeping in touch with hotels for corporate reservations, prepayments, invoicing follow-up,
- Travel Policy and travel budget management.
Your profile:
- You are enthusiastic and motivated to find the ideal travel options for our colleagues, taking into consideration their comfort as well as our Company’s travel budget,
- You are proactive and have good problem solving skills,
- You are customer-oriented and you are eager to take initiatives in various domains, managing priorities and timing constraints,
- You are disciplined, methodical and autonomous,
- You are also a good team player, who is both flexible and adaptable under pressure and you are able to build and maintain good working relationships,
- You are fluent in English, knowledge of French is a plus,
- You have an excellent knowledge of MS Office applications (Excel, Word, PowerPoint, Outlook).
We offer:
A temporary employment agreement for 1 year, we also accept B2B contracts,- A remote work in Warsaw or any other place in Poland,
- A stimulating atmosphere which encourages personal development within our flexible structure,
- The opportunity to take initiatives and responsibilities quickly in a fast growing company,
- A remuneration package in accordance with education, experience and skills.
